Dalai Lama Himalayan Trek

How to fund your challenge

This page provides you details of the costs of your challenge.

The costs below are per person.

Self funder option - The full cost of this challenge is £2,174 plus the air tax and fuel element contribution (capped at £250). You will be required to pay the non-refundable registration fee of £425 at the time of booking, and 10 weeks before departure (01/08/2025) you will be required to pay the final balance of your challenge costs (£1,749), plus the air tax and fuel element contribution.

You will receive fundraising advice and sponsorship forms and be asked to raise a minimum of £500.00 for The Myton Hospices. As you have covered the full cost of the challenge, 100% of this fundraising will be retained by The Myton Hospices.

Minimum sponsorship option - You will be required to pay the non-refundable registration fee of £425 at the time of booking and raise a minimum amount of sponsorship, £3,600 for The Myton Hospices. You should send your sponsorship money to The Myton Hospices as you raise it.

At least 80% of the minimum sponsorship required (£2,880) must be sent to the charity 12 weeks before departure (by 18/07/2025), and the remaining 20% (£720.00) within 4 weeks of completing the challenge (by 18/11/2025).

If you have raised the necessary funds, The Myton Hospices will then pay the balance of your expedition costs (which will not exceed 48% of the minimum sponsorship target). The charity benefits by keeping the remaining sponsorship money and every pound over and above that you raise.

For both payment options, you will also be required to pay the air tax and fuel element contribution 10 weeks before departure (capped at £250.00).

Reduction for larger groups - Please note that costs are £125 less if the group reaches 25 or more paying participants. You will therefore be invoiced £125 less on your invoice for the fuel and air taxes which is due 10 weeks before the challenge. We will let you know nearer the time if this cost reduction is applicable.

What's included?

• Support materials (itinerary, kit list, visa information, travel insurance, health notes, travel tips, responsible travel policy and guidance)
• Sponsorship forms
• 12.5% off Cotswold Outdoor, Snow + Rock, and Runners Need
• Access to your own password protected account including support materials and training schedules
• Warm up exercise routines
• Risk assessment and emergency management planning
• Public liability insurance
• Fundraising advice
• Fitness training notes
• Access to training weekends (optional and at additional expense)
• 16 and 20 week trek/bike training schedule

• International flights to and from the UK, in economy class (see air tax exclusion below)
• Accommodation during the challenge (usually in twin share)
• UK-based 24-hour emergency support line
• Internal transfers (unless otherwise stated in the itinerary)
• Equipment as per the challenge activity
• Drinking water on challenge days
• An English speaking first aid trained challenge leader and full local support team
• A UK doctor and full medical kit
• A donation to a community project in one of the countries in which we operate
• Three meals a day (unless otherwise stated in the itinerary)
• Entrance fees to national parks or other places of interest visited on the itinerary
• Full back-up support including first-aid qualified staff and first-aid supplies
• A Charity Challenge T-Shirt

What's not included?

• Visa (if required)
• Travel to and from the UK airport of departure
• Vaccinations (please check Trip Notes for requirements)

• Contribution towards air taxes and fuel element (please see the section below on "Air Tax and Fuel Element Contribution")
• Tips

Registration fee in instalments - The first instalment of £215 is due at the time of booking. The second instalment of £210 will automatically be debited from your credit/debit card 31 days after you book. We can only accept payment for your registration fee by instalments if you book and pay online. Please note that when paying your registration fee in instalments, a £10 admin fee will be added to your first registration fee payment. Please note that your booking will not be processed (and we will not send an authorisation request to your charity) until we receive the payment for your second instalment. Your place on the challenge will only be held until 31 days from your initial booking. If we are unable to take your second instalment, your booking will be cancelled and normal cancellation terms will apply.

Fundraising deadlines - You will need to send your sponsorship money to the charity as you raise it. At least 80% of the minimum sponsorship required must be sent to the charity 12 weeks before departure (by 18/07/2025), and the remaining 20% within 4 weeks of completing the challenge (by 18/11/2025). If you have raised the necessary funds, the charity will then pay the balance of your challenge costs. The charity benefits by keeping the remaining sponsorship money and every pound over and above that you raise.

Air tax and fuel element contribution - The air taxes, and fuel element, that make up part of the flight costs can fluctuate significantly before a challenge takes place. As such, we exclude part of these taxes from the initial cost of the challenge and we will invoice you for it 10 weeks before departure. This applies to all participants on all payment options. For the challenge you are booked on this payment will be capped at £250 and we will absorb any amount above that. Please be sure to factor this cost into your budgeting for the challenge.

Typical group size - The typical group size is 20 - 50 participants

Optional extras

• Business class upgrades*
• Travel insurance
• Extensions at end of trip*
• Single room supplements*

(*subject to availability)

Travel insurance - Your safety when travelling with Charity Challenge is our main concern, which is why it is a booking condition that you have a suitable travel insurance policy, which covers you for the adventurous nature of your challenge, the activities you are undertaking, and the altitudes. We have chosen to partner with specialist travel insurance providers Campbell Irvine, who offer cover for an extensive number of adventurous activities. Cover is available directly from Campbell Irvine for most European residents and includes cover for emergency medical and repatriation and for your cancellation or curtailment of the challenge. Full details including costs may be found by clicking here.